Can attendees be in the same country but different zones?

Yes, and it matters. The US spans four mainland zones, Australia three, and Brazil and Russia more. Add each person by their city rather than their country and the differences are handled correctly.

Why does an attendee show a different date?

Because the meeting instant falls on a different calendar day where they are. A 9:00 PM Tuesday call in London is 7:30 AM Wednesday in Sydney. Rows show the local date whenever it differs from the one you selected.

Does the meeting length affect the recommendations?

Yes. The whole span has to fit, so a ninety-minute meeting has fewer workable starts than a fifteen-minute one. Shortening the meeting is often the fastest way to find a better slot.

Can I set a window other than nine to six?

Yes. The preferred meeting window is a global filter you can widen to surface early or late options, or narrow to protect part of the day. Individual working hours are set separately per person.

What do I paste into the calendar invite?

Use Copy meeting details for a plain-text block with every attendee's local time. Then create the invite in your own calendar, which will handle its own conversions from your local time.

PRODUCTIVITY TOOL

Time Zone Meeting Planner

One meeting, several countries, one timeline.

Plan for

Friday, 30 October 2026

BEST MATCH

Score 100 / 100

12:00 pm

Friday, 30 October 2026 · 30 min

NY
New York
Good
12:00 pm
SF
San Francisco
Good
9:00 am
L
London
Good
4:00 pm
B
Berlin
Good
5:00 pm

Other good options

4 found

Your team's shared day

One timeline. 4 local realities.

Best overlap · 12:00 pm – 12:30 pm

NY
New York
EDT
working 9:00 am to 6:00 pm local time.
SF
San Francisco
PDT
working 9:00 am to 6:00 pm local time.
L
London
GMT
working 9:00 am to 6:00 pm local time.
B
Berlin
CET
working 9:00 am to 6:00 pm local time.

Preferred hours
Working hours
Edge of the day
Outside hours
Selected meeting

Your team

Your team is saved in this browser only. A shared link carries cities and hours, never your notes.

New York
New York, United States
EDT · UTC-4
Good
Working
9:00 am – 6:00 pm
Preferred
10:00 am – 5:00 pm
San Francisco
San Francisco, United States
PDT · UTC-7
Good
Working
9:00 am – 6:00 pm
Preferred
10:00 am – 5:00 pm
London
London, United Kingdom
GMT · UTC+0
Good
Working
9:00 am – 6:00 pm
Preferred
10:00 am – 5:00 pm
Berlin
Berlin, Germany
CET · UTC+1
Good
Working
9:00 am – 6:00 pm
Preferred
10:00 am – 5:00 pm

World clock

Current times appear once the page loads.

Planning a single meeting across countries

Scheduling one call across three countries is mostly an exercise in reading four clocks at once and holding the result in your head. The timeline here replaces that: every attendee gets a row, the hours of their day are banded by how workable they are, and the columns line up on the same underlying instant. A vertical read tells you immediately what any given moment costs each person.

The date matters as much as the time. Because a working day in Sydney overlaps the previous calendar day in San Francisco, a slot that reads as Monday morning for one attendee is Sunday evening for another. Rows show the local date alongside the local time wherever it differs from the date you selected, so that particular trap is visible rather than discovered afterwards.

Setting a meeting window

By default the planner searches a nine-to-six window. Widening it surfaces early and late options that are sometimes the only thing available across a wide spread of longitudes; narrowing it is useful when you want to protect a specific part of the day, such as keeping a call out of everyone's lunch hour.

The window is a global filter applied before scoring, so it constrains which slots are considered at all. Individual working and preferred hours then decide how those surviving slots rank. Keeping the two separate means you can loosen the search without having to rewrite anybody's schedule.

Why duration changes the answer

A slot has to fit entirely inside the acceptable range, so a ninety-minute meeting has meaningfully fewer good options than a fifteen-minute one. A start time that looks fine can push the end past somebody's cut-off, and the planner scores the whole span rather than just the start.

If the ranked list looks thin, shortening the meeting is usually the cheapest fix. Dropping from sixty to thirty minutes often doubles the number of workable starts, because it stops the tail of the meeting colliding with the end of somebody's day.

Copy meeting details produces a short plain-text block listing the date and the local start time for every attendee, ready to paste into Slack, Teams or an email. Sending people their own local time removes the most common cause of a missed call, which is someone converting the time themselves and getting it wrong.

The share link reproduces the whole setup instead, so a colleague can open the same timeline and argue with your choice of slot directly. It carries cities, hours, date and duration, and deliberately leaves personal notes out.

Frequently asked questions

It is the same tool with the same engine. This page is framed around scheduling one meeting across countries; the team planner is framed around maintaining a standing team you reuse each week. Pick whichever matches how you are thinking about the problem.